The Zentake Alternative at a Fifth of the Price — With Offline Mode & AI Import
Zentake is a serious patient-intake platform — 4,500+ providers, conditional logic, EHR integration, and a signed BAA on every plan, including its entry tier. That last point is genuinely better than Consentify, which puts the BAA on Elite and above. What Zentake doesn't have is offline mode, a native app, or AI form import outside custom-priced Enterprise — and it starts at $49/mo with per-team-member fees on top.
TL;DR
Zentake is HIPAA-compliant patient intake for 12+ clinical specialties: unlimited forms, conditional logic, assessment measures, EHR/PM integration on its Clinic tier, and a signed BAA on every plan from $49/mo — plus $19/mo for each extra team member. It's web-based with no offline mode, and AI features are Enterprise-only. Consentify is a native iPad and iPhone app from $9.99/mo with full offline mode, AI import of your existing PDFs, on-device translation into 25+ languages on every plan, and a BAA on Elite ($19.99/mo) and Empire.
Consentify vs Zentake at a glance
| Consentify | Zentake | |
|---|---|---|
| Built for | Consent & intake for clinics, med spas, salons, studios | Patient intake for 12+ clinical specialties — mental health, primary care, dental, PT |
| Starting price | Free plan; paid from $9.99/mo | $49/mo (Essentials) — no free plan, 10-day trial |
| Team pricing | Flat — up to 3 staff on Elite, unlimited on Empire ($39.99/mo) | 1 member included; +$19/mo each on Essentials, +$29/mo on Clinic |
| HIPAA + BAA | HIPAA-ready architecture — signed BAA on Elite & Empire | HIPAA compliant — signed BAA on every plan |
| Platform | Native iPad & iPhone app for staff | Web browser only — mobile-friendly, in-clinic tablet mode, embeddable |
| Offline mode | Full offline — forms, signatures, photos sync on reconnect | None — requires an internet connection |
| AI form building | AI rebuilds your existing PDFs and paper forms, on paid plans | "AI enabled" on Enterprise only (custom pricing) |
| Translations | 25+ languages, on-device, on every plan | Multi-language forms from the Clinic tier ($79/mo) |
| Clinical extras | Before/after photos with markup, contraindication flagging, progress notes | Assessment measures, auto calculations, conditional logic |
| EHR / practice management | None — consent and intake only | EHR/PM integration on Clinic as an add-on |
| Client experience | Mobile-first forms on the client's phone via QR or link, no login | Forms by text or email link, no app download or login |
Why practices switch from Zentake
- Five times the entry price. Zentake's Essentials plan is $49/mo. Consentify's Elevate is $9.99/mo, and Elite — which includes the BAA — is $19.99/mo, still under half Zentake's cheapest tier. Consentify also has a free plan; Zentake offers a 10-day trial and no free tier.
- Every extra team member is billed. One member is included; each additional costs $19/mo on Essentials or $29/mo on Clinic. A three-person clinic on Essentials pays $87/mo. Consentify Elite covers up to 3 staff flat at $19.99/mo, and Empire is unlimited at $39.99/mo.
- No offline mode. Zentake runs in the browser, including its in-clinic tablet mode. If the practice Wi-Fi drops mid-intake, the form stops. Consentify's native app captures forms, signatures and photos offline and syncs on reconnect.
- AI is locked behind Enterprise. Zentake lists "AI enabled" only on its custom-priced Enterprise tier, so on Essentials and Clinic your existing paperwork gets rebuilt by hand. Consentify's AI import turns a PDF or a photo of a paper form into a digital form with your wording, on any paid plan.
Deep dive
Pricing
Zentake: Zentake is $49/mo for Essentials and $79/mo for Clinic, with a 26% discount annually and a 10-day trial. Both include unlimited forms and a BAA. The cost that catches practices out is per-seat: one team member is included, then $19/mo each on Essentials and $29/mo on Clinic. EHR/PM integration on Clinic is an add-on that may carry further fees.
Consentify: Consentify is flat and public: free Essential, $9.99/mo Elevate, $19.99/mo Elite with a BAA and up to 3 staff, $39.99/mo Empire with no limits at all. Annual is $99/$199/$399 — two months free. No per-seat fees, no submission caps, no add-on pricing.
A three-person clinic pays $87/mo on Zentake Essentials versus $19.99/mo on Consentify Elite.
Compliance — where Zentake wins
Zentake: Zentake includes a signed BAA on every plan, starting at $49/mo, and offers a custom BAA plus security assessment on Enterprise. For a practice that wants the compliance paperwork settled on the cheapest tier it sells, that's a cleaner answer than ours.
Consentify: Consentify's BAA is on Elite ($19.99/mo) and Empire, not on Elevate or the free plan. It's signed electronically in the app, on a HIPAA-ready architecture with AES-256 encryption, immutable audit trails and role-based access.
Zentake covers the BAA on every tier; Consentify's cheapest BAA plan is still less than half the price of Zentake's.
Working offline
Zentake: Zentake is web-based throughout. Its in-clinic tablet mode is a browser page, so a dropped connection interrupts intake in the waiting room as much as anywhere else. No offline capability is advertised.
Consentify: Consentify's practitioner app is native to iPad and iPhone and writes to the device first. Intake continues with no connection at all — signatures, photos and notes included — then syncs automatically.
If your practice has ever fallen back to paper because the network was down, this is the difference that matters.
Where Zentake is the better choice
Zentake: Zentake is deeper on clinical workflow: standardised assessment measures, auto calculations, scheduled forms, multi-location teams with user access controls, and EHR/practice-management integration. It runs on any browser and any operating system, and serves 4,500+ providers across 12+ specialties.
Consentify: Consentify has no EHR integration, no assessment measures, and no scheduling. Practitioners need an iPad or iPhone — there's no Android or desktop app for staff.
For a multi-specialty clinic that needs intake wired into an EHR, or staff on Windows and Android, Zentake is the stronger fit.
How to switch
- Download Consentify and start free. Essential is free forever — no credit card, no trial clock. Add your branding in minutes.
- Import your Zentake forms with AI. Export your forms to PDF and Consentify's AI rebuilds them as digital consent forms with your exact wording — no conditional logic to re-wire by hand.
- Go live the same day. Send form links by text or email, or print a QR code for the front desk. Clients sign on their own phones with no login — same as Zentake.
- Close out Zentake cleanly. Export your submission history for your records before the renewal date. Check your BAA's data-retention terms as part of offboarding.
Frequently asked questions
Is Consentify cheaper than Zentake?
Considerably. Zentake starts at $49/mo for one team member, plus $19/mo for each additional. Consentify is $9.99/mo for Elevate and $19.99/mo for Elite, which includes a BAA and up to 3 staff. A three-person clinic pays $87/mo on Zentake Essentials versus $19.99/mo on Consentify Elite.
Does Zentake include a BAA?
Yes — on every plan, including $49/mo Essentials, with a custom BAA on Enterprise. This is one place Zentake is ahead of us: Consentify's BAA is on Elite ($19.99/mo) and Empire, not on Elevate or the free plan. Consentify's cheapest BAA-included plan is still under half the price of Zentake's.
Can Zentake work offline?
No. Zentake is web-based, including its in-clinic tablet mode, so intake needs a live connection. Consentify's iPad and iPhone app works fully offline — forms, signatures and photos — and syncs when you reconnect.
Does Consentify have AI form building like Zentake?
Yes, and on ordinary paid plans rather than Enterprise. Zentake lists "AI enabled" only on its custom-priced Enterprise tier. Consentify's AI import takes a PDF or a photo of a paper form and rebuilds it as a digital form with your exact wording, and its assistant edits forms conversationally.
Does Consentify integrate with my EHR?
No. Zentake is the better choice here — it offers EHR/practice-management integration on its Clinic tier as an add-on, along with clinical assessment measures Consentify doesn't have. Consentify is focused on consent and intake records, not practice management.
Do I need an iPad to use Consentify?
Practitioners do — Consentify's staff app is native to iPad and iPhone, with no Android or desktop version, and that's what makes offline mode possible. Clients need nothing but a phone browser. Zentake runs in any browser on any platform, so if your staff are on Windows or Android it's the more practical option.